Overview
Type: Full-time, fixed-term for eight months
Location: Kalevankatu 30, Helsinki
Application DL: 29.01.2025
Aibidia is seeking an ambitious and highly organized Office & People Coordinator for an eight-month fixed-term position to cover a leave at their Helsinki office.
In this role, you will support the delivery of office-related initiatives within the business across our Helsinki, Tampere, and London offices. Your work will focus on the Helsinki office and team, and you’ll work onsite at the office. On top of office operations, you will be an integral part of Aibidia’s People team, supporting the team with people related tasks.
You will collaborate across various functions to ensure a world-class experience for Aibidia’s internal customers: our employees. From ensuring a fantastic office environment and managing our external vendors to seamlessly delivering onboarding and offboarding experience, you will be involved in many aspects of the People teams responsibilities. You’ll be supported by experienced colleagues who will share their knowledge and insights.
Key Responsibilities
– Oversee and proactively contribute to the day-to-day operations of the Helsinki office, ensuring an efficient workspace for an excellent employee experience.
– Manage facilities maintenance, procurement of office supplies and equipment, monitoring inventory levels and vendor relationships.
– Plan and execute office events, meetings, and celebrations to foster an engaging work environment.
– Support the People team in implementation of office and HR policies and procedures to promote a productive and inclusive workplace culture, including proactively making suggestions for improvements.
– Coordinate onboarding and offboarding processes for new hires and departing employees, ensuring a smooth transition.
– Provide administrative support to the People team, including maintaining employee records and assisting with payroll administration.
Must have:
– Some previous work experience in an office or people-related role, such as Office/Admin/HR Trainee or other business support. Also, similar experience from student associations are seen as an asset
– Attention to detail with an ambition to leave no stone unturned delivering an excellent customer experience to Aibidia’s employees. You also understand the importance of the stability which routine tasks bring within Operations.
– Strong organisation skills with the ability to prioritise and take ownership of multiple projects in a fast-paced environment
– Ability to work effectively both independently and collaboratively within a team
– A full working proficiency in written and spoken Finnish and English
– Proficiency in MS Office Suite
Aibidia can offer you:
– An opportunity to be part of a global, fast-growing SaaS company revolutionising a traditional industry.
– A boost for your professional development – performance-based growth is part of the company culture and there is a designated learning budget for every employee.
– Comprehensive healthcare package, and genuine drive towards physical and mental wellbeing, with initiatives by an internal organisational health and wellbeing committee.
– Regular team social events including Aibidia’s summer party
– The latest technology to ensure you can do your best work with the best tools.
– A non-hierarchical atmosphere and stellar culture at the office.
Practicalities:
This is a full-time and fixed-term position of around eight months. Start time in the role is in early March 2025, and you’ll be employed directly to Aibidia. The role is located at the Helsinki office in Kalevankatu 30 and you are expected to be at the office every day within normal office hours. However, there is also an element of flexibility for occasional remote work. Salary in this position is 3000-3200 €/month (gross) depending on the level of your experience, and will be negotiated individually.
Interested? Please submit your CV and a video answer (What motivates you in this role and Aibidia?), and optional cover letter by the latest 29th of January 2025 via our application system here: https://emp.jobylon.com/applications/jobs/270537/create/. Please also mention your salary request and the earliest possible starting date in your application documents. We are actively reviewing applications throughout the application period and processing them in the order they are received. Remember to use the application system, we do not accept applications by email.
For more information about the recruitment process contact aTalent’s Senior Talent Sourcing Consultant (+358 400 822 158, meri.mattila[at]atalent.fi).
Aibidia
Aibidia, founded in 2018, provides the technology that enables multinational enterprises to make more considered transfer pricing decisions. Our connected, end-to-end platform provides organizations the ability to take full control of their business and implement considered tax strategies across the entire group. With over 5,000 legal entities managed on our platform and an average revenue of 7 billion Euros among our clients, we are dedicated to helping the worlds largest enterprises transform their cross-border business management, leading to healthy global business.
Source: Job Market Finland’s customer information system
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